Job Description

Job Title:                       Specialist, Immunization

Reports To:                   Vaccine Program Manager

Job Summary:                     Assists Vaccine Program Manager in the management of the immunization program in assigned center.


Essential Job Duties and Responsibilities:

The job duties and responsibilities listed below are representative of the knowledge, skill, and/or ability required.  Other duties that fall within the broad scope of this classification may be assigned.

  • Assists in Management of Immunization Administration
  • Manages all patient vaccine data, including updating Arizona State Immunization Information System (ASIIS), Electronic Health Records (EHR), and all patient and/or external records at each patient visit.
  • Readies any available immunization information prior to the time of visit with the provider.
  • Stores and administers immunizations according to VFA/VFC guidelines.
  • Participates in the development of policies and procedures regarding immunization practices.
  • Identifies patient immunization requirements in accordance with age specific needs and protocols.
  • Fills out appropriate immunization paperwork for recording purposes.
  • Facilitates vaccine inventory control at assigned health center.
  • Utilizes file maintenance to ensure newly arrived vaccines are entered in the EHR system.
  • Acts as a liaison between providers and care givers.
  • Generates reports on patients and contacts them for immunization compliance and updates.
  • Assists in ensuring compliance with infection control policies and protocols and follows medication administration, storage procedures and CDC and federal VFA/VFC program guidelines.
  • Working assigned early mornings, evening and weekend shifts is required.
  • Performs vaccine audits for designated site to align with internal and external deadlines.
  • Required to complete and maintain annual competencies and trainings as related to the vaccine program and assigned by Vaccine Program Manager.
  • May be requested to perform other clinical duties as needed in support of provider and staffing needs.


Minimum Qualifications - Education, Experience, Certificates & Licenses:

  • High School Diploma or GED.
  • Medical Assistant Diploma or completed a United States Armed Forces medical service training program required.
  • Certified EKG Technician Certification required.
  • Certified Phlebotomy Technician Certification required.
  • Cardiopulmonary Resuscitation (CPR) certification required.
  • 2 years’ experience working in clinical setting required.
  • Valid Fingerprint Clearance Card required.
  • Any combination of education and/or experience that provides the necessary skills may be considered.
  • Driver's License and Proof of Insurance may be required if requesting mileage reimbursement.


Preferred Qualifications – Education, Experience, Certificates & Licenses:

  • LPN Nursing Degree Preferred.
  • Active/current Arizona LPN License preferred.
  • Driver's License and Proof of Insurance may be required if requesting mileage reimbursement.


Required Language Skills:

  • Ability to comprehend and compose instructions, correspondence, and communications in English in both oral and written format.
  • Bilingual in English and Spanish preferred

Physical Requirements:


  • Ability to frequently exert enough force to move objects weighing up to 25 pounds.
  • Ability to continuously remain in a stationary position.
  • Ability to constantly move about inside the workplace to assist patients, operate office or medical equipment, etc.
  • Possesses hand-eye coordination and manual dexterity necessary to constantly operate computers, telephone, other office machinery, and medical equipment.
  • Possesses close visual acuity necessary to accurately record and view information on a computer monitor, handwritten and typed documents.
  • Ability to discern the nature of sounds at a normal spoken volume.
  • Possesses a range of body motion and ability to exert enough force to lift and move adult and pediatric patients.


Other Required Knowledge, Skills, and Abilities:

  • Ability to perform basic medical math that may include the use of ratio/proportion, dosage calculation, metric and household equivalents, roman numerals, abbreviations, and general math including percentages, etc.
  • Ability to gather data in an organized fashion from varied sources.
  • Ability to perform a variety of assignments requiring independent judgment.
  • Ability to resolve challenges and work under pressure.
  • Knowledge of health plans and community health centers preferred.
  • Knowledge of HIPAA rules and regulations.
  • Knowledge of VFC program and guidelines preferred.
  • Computer literacy required.
  • Knowledge of Electronic Health Records preferred.


Work Environment & Conditions:

  • Work environment is typical of a health clinic setting with occasional exposure to communicable diseases, bodily fluids, and hazardous chemicals.
  • Work frequently involves use of needles and other medical equipment with proximity to electrical current, and exposure to moving mechanical parts and some hazardous chemicals.
  • Work requires reliable transportation as position requires occasional travel and extended hours to include early mornings, evenings, holidays, and weekends.