Job Description

Job Title:                      Senior Grant Accountant

Reports To:                   Finance Controller

Job Summary:                   Ensures accurate and timely accounting for grants of the organization


Qualifications and Requirements:

The grant accountant performs the accounting and financial service functions for programs funded by grants or special revenue. These functions include preparing financial projections and budgets, actual v. budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal fund requirements, billing and collections, journal entries, and financial grant reporting including preparation of reports for granting authorities and the district’s annual report. Position may also be required to verify budget proposals for grant applications.


The grant accountant is the point of contact and support for both internal departments and external agencies. The position will also answer inquiries from external auditors and federal, state and local agencies concerning grant information and effectively communicate complex financial issues to employees, administrators, auditors, the general public and granting agencies.


Reporting Structure:

This position reports to the Finance Controller and is expected to cultivate the relationship with staff in other departments and granting authorities/agencies as necessary to gather appropriate information related to the tracking and financial reporting of the grants.

Essential Job Duties:

  1. Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grants, including preparing annual and project budgets, forecasting revenue, estimating any carry-over of funds from one year to the next.
  2. Research issues, prepares invoices/billings and collects funds for the support of restricted fund expenditures.
  3. Prepares or assists in the preparation of all applicable fiscal reports for sponsored programs and ensures the timely submission thereof.
  4. Coordinates with key personnel to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
  5. Develops positive working relationships to foster a collaborative environment for grant coordination and oversight.
  6. Compiles year-end reports, work papers and analysis necessary for the external auditors to complete the yearly audit.
  7. Maintains grant fiscal records and databases.
  8. Prepares appropriate monthly journal entries in relation to the grants to appropriately report expenses, restricted assets and revenue.
  9. Performs other duties as assigned.


Required Knowledge, Skills and Abilities

  • Ability to prioritize and self-direct, analyze situations, identify situations where appropriate to make decisions.
  • Knowledge of principles and practices of governmental or fund accounting.
  • Skill in researching, analyzing, and evaluating complex financial data.
  • Ability to communicate complex information clearly and concisely both orally and in writing.
  • Ability to analyze and interpret data for accuracy. Detail oriented.
  • Excellent interpersonal skills, ability to provide a high level of customer service and establish and maintain effective interdepartmental and third-party communications and relationships.
  • Computer literacy required with proficiency in use of Microsoft Office programs and accounting software.
  • Knowledge of Peachtree software preferred.
  • Proficiency in Excel spreadsheets with specific ability to create and edit Pivot tables and graphs required.


Required Education, Experience, Certificates & Licenses:

  • Bachelor’s Degree in Accounting

Minimum 2 years of governmental or fund accounting experience or equivalent experience managing grants. This should include processing complex financial transactions, ensuring compliance with legal or contractual requirements, recordkeeping and preparation of monthly, quarterly and/ or annual reporting.

Important Notes

Position available for remote work