Job Description

Job Title:                          Grants & Development Specialist

Reports To:                       Chief Executive Officer


Job Summary:                  The Grants & Development Specialist leads the research, writing, and submission of grant proposals, letters of intent, needs assessments, grant reports, and other materials or correspondence needed to support Chiricahua’s fundraising and outreach goals. Additionally, serve as point of contact for potential and current funders, and nurtures funding relationships.


Essential Job Duties and Responsibilities:

The job duties and responsibilities listed below are representative of the knowledge, skill, and/or ability required.  Other duties that fall within the broad scope of this classification may be assigned.

  • Grant Writing
  • Conduct the full range of activities required to prepare, submit, and manage grant proposals to federal, state, local, foundation, corporate and private sources.
  • Research and identify potential funding sources from private, corporate, foundation and government philanthropic sectors.
  • Coordinate the efforts of departments within Chiricahua to apply for applicable grants.
  • Work with finance and grant reporters to gather information necessary for reporting/deliverables to funders on current grant programs.
  • Comply with all grant reporting as required by federal, state, foundation, and corporate donors.
  • Maintain current records in database to include grant tracking and reporting.
  • Become familiar with Chiricahua and Federal Quality Health Center history and programs.


  • Program/Foundation Development
  • Facilitates organizational growth and expansion by working closely with community members, government agencies, and internal leadership team and staff.
  • Assist with the planning, development, and implementation of a strategic plan of action with objectives, timelines, and evaluation measures for an annual fund program that includes identification, cultivation, solicitation, and stewardship of constituents.
  • Develop and maintain database of contacts, donors, businesses, and foundations.
  • Provide stewardship to current donors, including work with Grants Manager, Grants Reporter & Public Relations Specialist to provide regular written updates (newsletters, photos, etc.) to donors.
  • Assist with other fundraising projects as requested.
  • Work collaboratively with the Chief Executive Officer, staff, board, Public Relations Specialist, and Chiricahua Cares committee to plan and execute annual giving programs.
  • Facilitate appointments for leadership with foundation officers and other prospects, arrange for onsite tours for supporters (donor organization staff, government officials/representatives, foundation officers/trustees, etc.).
  • Track statistics relevant to development and provide department with written materials necessary for donor stewardship.
  • Ensure that gifts and grants are securely and promptly received and send acknowledgement receipts and personalized thank you letters in a timely manner with maximum efficiency.


Community Liaison

  • In coordination with the CCHCI program staff and PR Specialist, participates in Community Outreach events and identifies services needed in distant communities and special needs populations.
  • Foster an environment that encourages and supports community involvement and engagement.
  • Represent CCHCI through presentations, public speaking, committee participation, etc. at community organizations.
  • Conducts and participates in regional, state, and local meetings.


Minimum Qualifications - Education, Experience, Certificates & Licenses:

  • Minimum of two years’ experience with grant writing with demonstrated success.
  • Bachelor’s degree in related field required.
  • Previous experience with non-profit fundraising.
  • Any combination of education and/or experience that provides the necessary skills and sensitivity.
  • Must maintain current CPR training certification.
  • Driver's License and Proof of Insurance may be required if requesting mileage reimbursement.
  • Valid Fingerprint Clearance Card.


Preferred Qualifications:

  • Experience in community or public health.  Prior work in a FQHC environment is desirable.


Required Language Skills:

  • Ability to comprehend and compose instructions, correspondence, and communications in English in both oral and written format.
  • Bilingual in English and Spanish is preferred, but not required.
  • Ability to effectively present information in one-on-one and small group situations to patients, internal providers and staff and other agency staff working in cooperation with the organization.


Physical Requirements:

  • Ability to occasionally exert enough force to move objects weighing up to 10 pounds.
  • Ability to continuously remain in a stationary position.
  • Ability to constantly move about inside the workplace to assist patients, operate office or medical equipment, etc.
  • Ability to traverse short distances indoors and outdoors between work sites.
  • Possesses hand-eye coordination and manual dexterity necessary to constantly operate computer, telephone, and other office machinery.
  • Possesses close visual acuity necessary to accurately record and view information on a computer monitor, handwritten and typed documents.
  • Ability to discern the nature of sounds at a normal spoken volume.
  • Possesses hand-eye coordination and visual acuity necessary to frequently operate a motor vehicle in normal and adverse weather conditions.


Other Required Knowledge, Skills, and Abilities:

  • Ability to employ statistical / mathematical methods to collect and analyze data and develop solutions.
  • Ability to perform a variety of assignments and make decisions requiring considerable independent judgment.
  • Displays high level of critical thinking and problem-solving skills.
  • Displays sound and accurate judgment and ability to make timely decisions.
  • Knowledge of health plans and community health centers preferred.
  • Knowledge of HIPAA and Corporate Compliance rules and regulations.
  • Knowledge of Human Resources policies and procedures and Employee Handbook.
  • Computer literacy required with proficiency in use of all Microsoft Office programs.
  • Must be detail oriented and possess strong organizational skills.
  • Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans.
  • Ability to employ motivational techniques to train, mentor, and lead staff.
  • Demonstrated leadership skills with ability to build effective teams.


Work Environment & Conditions:

  • Work environment is typical of an administrative office setting with no substantial exposure to adverse environmental conditions.
  • Work is frequently performed both indoors and outdoors with exposure to outside weather conditions to include heat and cold, and humid, windy, and dry conditions.
  • Work includes frequent driving in normal and adverse weather conditions over improved and rough road surfaces.
  • Work requires reliable transportation as position requires frequent travel and extended hours to include early mornings, evenings, holidays, and weekends.
  • Work requires ability to be contacted by cell phone during or outside of regular work hours.