Job Description

Job Title:                       Fleet Coordinator

Reports To:                   Chief Of Operations

Job Summary:              The Fleet Coordinator is responsible for the proactive management and maintenance of a fleet of company vehicles, and recreational vehicles (RV’s) that have been retrofitted to serve as mobile medical and dental clinics. This person will possess the appropriate mechanical background to prioritize vehicle issues and have a strong capacity for asset management and logistics coordination.


Essential Job Duties and Responsibilities:

The job duties and responsibilities listed below are representative of the knowledge, skill, and/or ability required.  Other duties that fall within the broad scope of this classification may be assigned.

  • Work with external vendors, including certified mechanics to schedule fleet maintenance, repairs, and follow up on manufacture recalls.
  • Maintain database of tracking, maintenance, warranty, recalls, mileage, designated driver, insurance, and registration status for all CCHCI vehicles.
  • Confirms completion of scheduled maintenance and uploads results into vehicle database for accurate monitoring.
  • Oversee the completion of urgent or emergency repairs as needed.
  • Ensure compliance with Department of Transportation regulations.
  • Oversee the renewal of vehicle licensure and registration.
  • Ensure adequate staff education and development including orientation, in-service, continuing education, and competency testing.
  • Ensure all vehicle operators have proper licensure and are insured to operate a CCHCI vehicle.
  • Train the staff on regular Fleet Management processes and expectations for the responsibility of their assigned vehicle.
  • Monitor location of vehicles using GPS platform, creating reports on location, idle time, and speeding alerts.
  • Conduct periodic inspections and audits of vehicles and equipment to ensure safe, efficient, effective, and compliant maintenance operations.
  • Identifies potential safety hazards and takes appropriate action to ensure personnel safety.
  • Investigate and evaluate cause and extent of damage to vehicles involved in an accident.
  • Communicate with driver staff creating and implementing plans in critical situations including break downs and accidents.
  • Assist with purchasing parts, supplies, tools, and machinery, as required, in support of fleet operation.
  • Develops policies, procedures, and protocols to establish approved vehicle usage, maintenance, guidelines, and staff training.
  • Ensure third-party maintenance shops adhere to established policies for inspection, maintenance, and repair of vehicles and equipment.
  • Develop and implement Key Performance Indicators to effectively manage fleet usage, sustainability, customer satisfaction, and decrease cost to CCHCI.
  • Make recommendations to leadership to support, enhance, and enforce safety and operational discipline of all employees using company vehicles.
  • Coordinate and communicate need for major repair and maintenance of all mobile clinics.
  • Coordinate vehicle for necessary location(s) to facilitate staff usage/mobile operations.
  • Maintain fleet security and facilitates personnel access to CCHCI fleet.
  • Document and verify assets within the vehicle (fire extinguishers, vehicle logs, gas cards, etc.).
  • Represent the organization's mission and vision to other groups, organizations, and the public in a professional manner.
  • Other duties as assigned.




Minimum Qualifications - Education, Experience, Certificates & Licenses:

  • High School Diploma or GED.
  • Education and training beyond high school level in general vehicle maintenance and repair.
  • Ability to obtain Commercial Driver’s License within 6 months from date of hire.
  • Four years of experience in general vehicle maintenance responsibilities, supply-chain management, and/or asset management.
  • Must be 21 years of age and have a current AZ driver's license to qualify under company
  • Driver's License and Proof of Insurance may be required if requesting mileage reimbursement.
  • Valid Fingerprint Clearance Card.


Preferred Qualifications:

  • Associates degree or higher.
  • Certified RV Technician.
  • Bilingual in Spanish and English.


Required Language Skills:

  • Ability to comprehend and compose instructions, correspondence, and communications in English in both oral and written format.
  • Ability to effectively present information in one-on-one and small group situations to patients, internal providers and staff and other agency staff working in cooperation with the organization.


Physical Requirements:

  • Ability to frequently exert enough force to move objects weighing 50 pounds or more.
  • Ability to frequently move about inside and outside the workplace to inspect work and perform maintenance.
  • Ability to traverse short distances indoors and outdoors between work sites.
  • Possesses hand-eye coordination and manual dexterity necessary to constantly operate power tools, small hand tools, operate a motor vehicle and other machinery.
  • Possesses the visual acuity necessary to determine accuracy, neatness, and thoroughness of work and to perform visual inspections of facilities and equipment for cleanliness and defects.
  • Ability to discern the nature of sounds at a normal spoken volume.
  • Ability to occasionally ascend and descend ladders to service and repair facilities, etc.
  • Ability to bend, stoop, kneel, reach, or otherwise position self to maintain equipment and facilities.


Other Required Knowledge, Skills, and Abilities:

  • Ability to add, subtract, multiply and divide in all measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to draw and interpret graphs.
  • Ability to gather data in an organized fashion from varied sources.
  • Ability to perform a variety of assignments and make decisions requiring considerable independent judgment.
  • Displays high level of critical thinking and problem-solving skills.
  • Displays sound and accurate judgment and ability to make timely decisions.
  • Thorough knowledge of the occupational hazards and corresponding safety precautions necessary for the safe performance of assigned duties.
  • Knowledge of Human Resources Policies and procedures and Employee Handbook.
  • Computer literacy with proficiency in use of all Microsoft Office programs preferred.
  • Ability to employ motivational techniques to train, mentor, and lead staff.
  • Demonstrated leadership skills with ability to build effective teams.
  • Ability to prioritize and plan work, use time efficiently and develop realistic action plans.



Work Environment & Conditions:

  • Work environment typical of indoor and outdoor maintenance or custodial work with occasional proximity to electrical current, exposure to moving mechanical parts, and some hazardous chemicals.
  • Work is frequently performed outdoors with exposure to outside weather conditions to include heat and cold, and humid, windy, and dry conditions.
  • Work requires reliable transportation as position requires frequent travel and may occasionally require extended hours to include early mornings, evenings, holidays, and weekends.
  • Work includes frequent driving of company vehicle in normal and adverse weather conditions over improved and rough road surfaces.
  • Work requires ability to be contacted by cell phone during or outside of regular work hours.