Job: Administrative Assistant- Temp.

This posting has expired and is no longer available.

Job Description

Reports To:                

 Human Resources Manager

Job Summary:             

The Administrative Assistant provides clerical support for Administrative office personnel


Qualifications and Requirements:

To perform this job successfully, and individual must be able to perform each essential job duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  This job description in no way implies that these are the only duties to be performed and may be modified, interpreted and/or applied in any way as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.


Essential Job Duties:

  • Provides administrative support.
  • Greets all visitors to the Administrative Offices.
  • Accepts applications for employment and provides information to applicants such as company policies, job duties and responsibilities, working conditions, hours of operation, etc.
  • Answers phone calls, responds to caller questions as able and/or transfers/ directs caller to appropriate phone number. Takes messages for Administrative personnel as needed.
  • Enters encounter data entry into NextGen to assist Outreach and Enrollment department as needed.
  • Creates and maintains relevant files.
  • Assists with scheduling and preparation for meetings as directed.
  • Distributes mail and faxes to appropriate office personnel.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Compiles and prepares reports and spreadsheets.
  • Performs other related duties as assigned
  • Assists in conducting Human Resources support.
  • Assists Organizational Staff Training Developer in facilitating and/or providing training and staff development.
  • Prepares new hire orientation booklets and required information for job fairs.
  • Creates and provides individual new hire training schedules and checklists to new hire employees.
  • Schedules, coordinates and enrolls staff in CCHCI University programs and other staff development courses.
  • Assists Human Resources department in gathering and coordinating employee information following company and federal employment policies to include OIG, E-verify, Arizona New Hire Reporting, individual Background check; CDL licensing, & pre-employment drug screens.
  • Assists in the screening and interviewing processes for job applicants.
  • Assists Human Resources Department with various research projects and/or special projects.
  • Consistently maintains confidentiality in all matters pertaining to Human Resources.
  • Assists in auditing Human Resource Database.
  • Assists in maintaining Employee Personnel files and retention records of terminated employee files; billing statements; Worker’s Compensation; etc.
  • Assists in Benefit Enrollment.
  • Performs other Human Resources duties as assigned


Required Education, Experience, Certificates & Licenses:

  • High School diploma or GED.
  • Some Customer Service experience.
  • Six months of Human Resources experience preferred.
  • Any combination of education and/or experience that provides the necessary combination of skills and sensitivity.


Required Language Skills:

  • Ability to comprehend and compose instructions, correspondence and communications in English in both oral and written format.
  • Bilingual in English and Spanish is preferred, but not required.


Physical Requirements:

  • Ability to occasionally exert enough force to move objects weighing up to 10 pounds.
  • Ability to continuously remain in a stationary position.
  • Ability to occasionally move about inside the work place to access files, office machinery, etc.
  • Possesses hand-eye coordination and manual dexterity necessary to constantly operate computer, telephone, and other office machinery.
  • Possesses close visual acuity necessary to accurately record and view information on a computer monitor, handwritten and typed documents.
  • Ability to discern the nature of sounds at a normal spoken volume.


Other Required Knowledge, Skills, and Abilities:

  • Ability to add, subtract, multiply and divide in all measure, using whole numbers, common fractions and decimals.
  • Ability to compute rate, ratio and percent and to draw and interpret graphs.
  • Ability to gather data in an organized fashion from varied sources.
  • Ability to perform a variety of assignments occasionally requiring independent judgment.
  • Computer literacy required with strong proficiency in Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.
  • Ability to provide excellent customer service by mail, telephone, and in-person.


Work Environment & Conditions:

  • Work environment is typical of an administrative office setting with no substantial exposure to adverse environmental conditions.
  • Work includes occasional driving in normal and adverse weather conditions.